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How to Use This Site
For those who would like these and other job descrptions without
ads in either downloadable Zipped MSWord or ASCII text files, click
here to go to
Dexter Hansen Publication's
WebStore to purchase these descriptions.
Click
here for
a list of the job decriptions in the Download file. Click
here
to go directly to the catalog page.
Note: For those without an unzipping utility one can can obtain an open source
program from http://www.7-zip.org/ at
no cost.
You are visitor number
Introduction
The job descriptions on this site are provided as examples of job descriptions
that have worked to meet requirements for the management responsibility aspect
of the ISO 9000 standard, ISO 13485 Medical Device Standard or the Sarbanes-Oxley
Act. They are not intended to meet all aspects relating to Equal Opportunity
Employment Laws or other specialized purposes.
Job Descriptions
Job descriptions are one of those items that people who have not been initiated
via a Lead Auditor Course or more painfully, by an audit, do not do because
they don't see the term job descriptions in the ISO 9000 Standard. There
are a number of inter-related reasons a Registrar's Auditors expect them.
This is one of those items where you either create job descriptions or put
a number of employee's job responsibilities as they relate to quality into
your procedures.
Job descriptions are about the most un-fun task a manager or human resources
person ever has to do. While job descriptions are very useful for determining
compensation levels, identifying quality responsibilities and being used
as specifications for finding new employees, writing them can be dull, dull,
dull.
From a quality system implementation stand point, I have found it easier
to put the job descriptions in the Human Resources Department as stand alone
documents and keep them out of the procedures. Resumes on file also help
show prior experience to auditors, where current training is not available,
however, the appropriate job skills exist.
Job Descriptions are as follows:
How to Use This Site
The most direct way I know of to get the task completed is to get the person
or persons responsible for supervising the employees to write the descriptions.
They know what the job, educational and quality requirements are for those
who work for them.
What I have done, and others I have went through this with, is to use the
format in the job descriptions I have on this web site and address each section.
I typically provide "Sample" descriptions, such as the ones I have posted
to them and have the managers "correct" the descriptions. It is helpful to
provide job descriptions that are similar to those of the people they are
trying to write them for. It makes it easier for them to write job descriptions
if they can see what is wanted.
As I have stated, in the ISO 9000 standard, there is nothing requiring a
job description. It is implied and expected. I have them kept in Human Resources
and have Human Resources update them annually, as a minimum, to ensure I
have one for everyone, company president included. Be sure to address the
quality requirements. ISO auditors look for that as well.
A second method is to is to go to the Dictionary of Occupational
Titles printed by the US Government Printing Office. This is sometimes
hard to find in some libraries, however, is available as a searchable database
from JobGenie.
This is great tool for determining what the requirements, job skills and
attributes for a job are. This package will help someone determine job
requirements and/or by similarity of titles.
Another method I recommended is to do a job search on the Internet for the
type of jobs you have to write descriptions for. Professional and Human
Resources recruiters write nice ones to identify qualified candidates.
Legal-ese
I do retain my copyright of these descriptions, which means you can use them
for your business's job descriptions or modify them to work for your needs,
just don't publish them on another web site or in any publications without
my permission. For additional information, refer to the
Legal Page.
For those who would like these and other job descrptions without
ads in either downloadable Zipped MSWord or ASCII text files, click
here to go to
Dexter Hansen Publication's
WebStore to purchase these descriptions.
Click
here for
a list of the job decriptions in the Download file. Click
here
to go directly to the catalog page.
Note: For those without an unzipping utility one can can obtain an open source
program from http://www.7-zip.org/ at
no cost.
For those looking for and easy way to collect the salient information concerning
a job desecription as well as applying the information to find a suitable
applicant, a software package used by a nuber of orgainzations is
Interview Creator 2005.
Click here
to find out more about it.
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